EVENT MANAGEMENT
- Registration management
- Abstract management
- Proposal management
- Faculty management
- Programme management
- Communications management
- Content management
- Survey management
- Hotel bookings platform
The Event Faculty Tool is a web based solution to manage all the processes related to the organization of the congress content. It’s an effective information hub, bringing together all the involved parties.
Offers a Top Quality Service for both Keynote and Speakers, based on an online tool that may facilitate and contribute to their participation in the event.
Implements a global management system for the event, through an application that provides a comprehensive overview of the different parts, including all items for each Session and each Speaker.
Abstracts management
From submission to review, programme allocation and acceptance announcement, it takes it all up in a single tool.
Schedule view setup
Easy to build and read schedule layout type. Build the schedule as you will see it later on.
Session types structure
Capacity to define custom session types, its faculty structure and completeness status.
Faculty management
Full list of faculty members, with full details, pending tasks, assignments, congress registration status,
overlapping activity warnings and system activity log.
Communications central
Central repository of all communications sent out and received, full searchable, by faculty
member, subject or issue.
Capacity to track back issues in a question of seconds, from day
one.
Email templates and burst features, automates the communication flow.
Faculty portal
Faculty members have a dedicated web portal to keep track of their status and interact with
the scientific secretariat.
Programme versioning
The versioning feature is like a a second skin to the daily work, separating the daily managent
version to the published version.
Control
Associations can take full responsibility over the scientific programme, either by managing it by themselves of by outsourcing it to a PCO, but still retaining control over the programme status and full access to the information, 24/7. In addition, the board itself has a permanent control of the programme status through the Dashboard page. Schedule view setup
Quality of Service
Queries and claims can be answered on the fly, issues sorted out in no time, delivering a high quality of service.
Reduced workload
The scientific programme can be put together with much less effort than before, in many cases taking half of the time and effort than before.
Anticipation
Everything is done in anticipation, being able to publish the programme matrix, the preliminary programme and the printed programme with less stress and always in due time.
Long-term perspective
Each scientific event is managed as a logic sequence of the previous work, capitalizing on it and preparing for the future. Fingertips is the first stop of the process.
Error-free
The number of mistakes in the final programme decreses and adendas can be generated.
The easiest and most intuitive way of submitting an abstract
Simplified previews – abstracts are stored in the private area of each author standing ready in case changes need to be introduced before the deadline, or in case tables, images or videos need to be added, including disclosure terms and conflict of interest statements in accordance with the norms of each Medical Society.
No limit on the number of abstracts or reviewers handled
AHS allows integrated management of any number of abstracts and their corresponding reviews, featuring all the elements required by the Reviewing Committee to assure a smooth evaluation process. AHS is programmed to measure for each event: double- or triple-blind assessments, topic-based segmentation and assignment of reviewers by default.
2-step acceptance
AHS is fully integrated with the registrations manager so a notification is issued that confirms that an abstract has been pre-approved, pending registration of the first author within the stipulated registration period. Once the registration has been formalized, the system automatically gives the go-ahead and promotes the paper to the approved abstract category.
The registration module is used to manage the registrations of the delegates to the event. It’s based on the concept of a shop, where delegates can buy/apply for services and/or products.
The products/shops are added to a shopping basket, followed by a checkout process to confirm the buy.
The products and services support multiple price lists, discounts per delegate type or membership type, discount codes, offering maximum flexibility in term of the integration with other modules of the suite, such as the grant management or the membership management.
The Registration Module is part of the software suite Jointogether Group offers to manage events.
It’s fully integrated in the event website and in the speaker’s portal, as well as with all the other scientific modules of the faculty suite.
Pre-defined products/types: registration, scientific services, social programme, accommodation;
Membership management
The benefits of the category of the delegate are taken in consideration when displaying the product/services available and the corresponding fees;
Grant management
The grant given to a delegate is taken in consideration to automatically adjust the registration form, either by waiving the registration fee of a product / service or by considering credits / discount to the total amount, to that delegate.
Scientific management
Automatic detects the speakers/authors of the accepted abstracts that have not registered for the event in due time.
REGISTRANTS
Participants are able to:
THE MEDICAL SOCIETY or PCO
The Client is able to: